Microsoft outlook pst download

MS Outlook is a pretty handy utility software offered by Microsoft Windows. It allows users to conveniently manage their emails and apply different operations on them. Using MS Outlook, a user can easily deal with their emails both in online as well as offline modes according to their convenience. For a user to manage their emails when not connected to the internet, MS Outlook saves all their emails data on their computer. All this data is stored in the form of PST files. Emails having different components and different types of threads generate different types of PST files having different sizes.

While MS Outlook is known to be very useful software, it requires to be used with care if you are willing to keep it from losing any important data. A few details in this context are discussed below. Outlook stores its data on a computer in the form of PST files.

Just like any other kind of data files, these files are also vulnerable to different kinds of threats that may arise due to many different reasons. While we try our best to preserve our important files, sometimes we still fall a victim to some kind of data vulnerability. Similar is the case with PST files as they can be easily corrupted in certain situations.

You can use the backup copy to restore your Outlook data if the original. This section explains how to create a copy of your whole. Follow these steps to back up the whole. Select Start , and then select Run. Type control panel in the Open box, and then press Enter to open Control Panel. If you see the Pick a category screen, click User Accounts , and then continue to step 3. Under Name , select the Personal Folders Service that you want to back up.

By default, this service is called Personal Folders. However, it may be named something else. Because the. To reduce the size of the. Use Windows Explorer or My Computer to copy the file that you noted in step 8. You can copy the file to another location on the hard disk drive or to any kind of removable storage media, such as a floppy disk, a CD-ROM, a portable hard disk drive, a magnetic tape cassette, or any other storage device.

If you use Outlook with a Microsoft Exchange Server, you must know where the data is stored in order to back it up. The default delivery and storage location for Outlook data is the Exchange Server mailbox. The Exchange Server administrator typically handles backups of the mailboxes on the server. However, some Exchange Server administrators store Outlook data in a. This option might be unavailable on some networks.

The network administrator might have removed this option to protect the account information. If you do not see the Email Accounts option, contact the network administrator for help. Look at the Deliver new email to the following location option.

If the option contains the word Mailbox followed by an email name, Outlook stores data in folders on the Exchange Server. Contact the Exchange Server administrator for more information about how backups are handled. If the field contains the words Personal Folder or the name of a set of personal folders or. To back up the data, go to the How to make a backup copy of a. If you want to back up only a part of your Outlook data, you can create a new backup.

This is also known as exporting. For example, you might want to use this section if you have important information in only some folders and you have other, less important items in much larger folders. You can export only the important folders or contacts and omit folders such as Sent Mail. Folder design properties include permissions, filters, description, forms, and views. If you export items from one. You can use the backup copy of your. Everything that is saved in the.

Type the path and the name of the. Under Options , we recommended that you select Do not import duplicates , unless you want the imported information to replace or duplicate items that are already in Outlook.

Select the folder that you want to import. To import everything in the. The top folder usually Personal Folders , Outlook Data File , or your email address is selected automatically.

Include subfolders is selected by default. All folders under the folder selected will be imported. If the. When you copy the.

If this attribute is selected, you might receive the following error message:. The specified device, file, or path could not be accessed. It may have been deleted, it may be in use, you may be experiencing network problems, or you may not have sufficient permission to access it.

Close any application that uses this file and try again. On the File menu, select Import And Export. If the command is not available, move the pointer over the chevrons at the bottom of the menu, and then select Import and Export. Select Import from another program or file , and then select Next. You cannot share or synchronize. This is a synchronized copy of the messages saved on a server. It can be accessed from multiple devices and applications such as Outlook.

Tip: It isn't necessary to back up an offline Outlook Data File. If you set up the account again or on another computer or device, a synchronized copy of your messages will be downloaded. Outlook uses a data file to save items on your computer, the Outlook Personal Folders file.

With a Microsoft Exchange account, your items are usually delivered to and saved on the e-mail server. To allow you to work with your messages without connection to the e-mail server, Outlook offers offline folders, which are saved in an Offline Folder file. To create archives, project files, or backup files of the Outlook folders and items on your computer, including Exchange accounts, you must create and use additional.

By default, Outlook creates a. This file format cannot be read with Microsoft Outlook 97, 98, , or Note: Specifying a display name helps you to distinguish between different Outlook data files when you work with more than one. We recommend choosing a name that is meaningful to you. If you want to password-protect your data file, under Password , enter your password in the Password and Verify Password text boxes.

Note: For improved security, only dots appear when you type. If you want, choose a password for this data file. Select the Save this password in your password list check box if you do not want to be prompted for the data file password each time you open the file. Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols.

Weak passwords don't mix these elements. Strong password: Y6dh! Weak password: House Passwords should be 8 or more characters in length. A pass phrase that uses 14 or more characters is better. It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it.