Professional thank you email template

Remember to use the name that your interviewer provided when you met, which may be a first name or a title. Read more: 20 Ways to Start an Email. When you begin writing the body of the message, start with an expression of your gratitude. Thank the interviewer for taking the time to meet with you. Include the job title here for clarity, as many hiring managers may be considering candidates for multiple positions at once. Next, provide a short recap of your experience and background.

The interviewer should already be aware of these qualifications after reading your resume and meeting with you, so this section should be brief. Connect your qualifications to the position and its unique requirements to express why you are such a strong candidate for the job. To close the thank-you note, encourage the hiring manager to take the next step in the hiring process.

Reference what you learned during the interview to complete this section since you may need to provide references or complete a second interview to get the job. Finally, provide your contact information. The interviewer should already have these details on file, but listing them in your email can make it easier for the hiring team to contact you for additional steps.

Include both your email address and phone number below your closing to streamline the hiring process. Related video: Creating a Portfolio for an Interview. Reading examples can help you see how to write an effective thank-you letter. Use one of the four samples below as a guide when writing your own thank-you letter:. This brief thank-you note includes all of the essentials in a straightforward manner:.

Subject line: Thanks for meeting with me. Example: "It was no problem at all! If the reply is to a colleague or other internal member of your organization, include an informal signature with your name.

If the reply is for a customer or other external stakeholder, include your formal business signature with your job title and direct contact information.

Write and send your response to a thank you email within 24 hours of receiving it. Since these replies are short and require no research, it shouldn't take much time to craft an appropriate response.

Related: 12 Effective Ways to Begin an Email. Consider using this template to structure a concise and effective reply to a thank you email:. It was my pleasure! I enjoyed [project or task], and it [benefit to you]. I look forward to [related experience]. Here are a few examples of thank you email replies to help you get started on your own:. Dear Ryan,. I enjoyed working with you and the rest of the team on the spring marketing campaign, and it really helped me gain a deeper understanding of SEO best practices.

I look forward to getting started on the summer campaign! Dear Ms. I enjoyed finding the ideal bedroom set for you and Mr. Arnold, and it was a pleasure to meet and work with both of you. A thank-you email is simply a professional email written to express your gratitude.

Thank-you emails are a polite way to let someone know that you appreciate their time, help, advice or support. There are many circumstances when professional etiquette calls for writing a thank-you email. Sending a thank-you letter is an important part of professional etiquette. In general, they show that you are appreciative of another person's help, but they can help you to advance your career also. For example, sending a thank-you letter lets your supervisor or boss know that you are professional, polite and courteous.

This small gesture could also help you to get a promotion, keep in touch with a colleague or express gratitude to someone who helped you at a networking event. You will want every thank-you email to include these elements:. A professional greeting such as "Dear" with hiring manager's name.

A professional closing statement such as "best regards" or "sincerely". Follow these steps to create an effective thank-you email:. The subject line for a thank-you email is very simple to create. Some subject lines to consider include:. For more informal emails, you can use the following opening statements:.

If you are uncertain if you should use an informal or formal greeting, it is a good idea to use the greeting "Dear. Don't forget to include a professional title such as "Dr.

Next, you will want to create the body of your email where you will express your appreciation for whatever the person has done. Be specific about the event you are thanking them for so that they understand why you are sending the email.

In this first paragraph, you might include another sentence reiterating your thanks. For example, you can acknowledge that you know they are a busy person, and you are especially grateful that they took the time to help you. While your tone should come across as expressive and warm, avoid going overboard with effusive praises and never-ending thank you's. Ultimately, you want to be sure your communication is genuine. Second Paragraph: In your second paragraph, you can explain why you are so grateful and how, specifically, their support has impacted you, or how you anticipate it impacting you in the future.

Be specific so that the reader knows this is a personal letter, rather than a generic one you've sent to multiple contacts. Third optional Paragraph: Use your optional third paragraph as a way to maintain your relationship with this person going forward.

If you feel like you have something to offer them in return, you could mention it in this paragraph. Alternately, you could suggest that you'd love to treat them to a coffee or simply that you would like to stay in touch.

Ultimately, you should tailor what you say based on your relationship with the person, but the goal of this paragraph is to keep the door open to future communication. Your Typed Name. This letter reiterates your interest in the job and reminds the interviewer why you are qualified for the position.

Interview Thank-You Letter Example Use this note to thank the interviewer and to mention that you are available to provide more information on your candidacy. Edit this template to include your personal information. Entry-Level Job Thank-You Letter Example If you're a college student or recent graduate just starting a career, use this example to write a thank-you letter for an entry-level job.

Employee Appreciation and Thank-You Letter Examples Sample letters to say thank you for a job well done or thanks for the help at work, and letters to show your appreciation to a co-worker or manager. General Thank-You Letter Example Here is a general thank-you letter you can send via email or mail to the people who have helped you with your job search. Sample Thank-You Letter Requesting a Second Interview This sample thank-you letter requests a second interview and reiterates your interest in the position.

Thank-You Letter Example for an Informational Interview Sample thank-you letter to send after an informational interview. Thank-You Letter for an Introduction Sample thank-you letter for someone who has introduced you to a prospective employer or a career mentor. In addition to showing your appreciation, it can help you line up a job for next time. Sample Thank-You Note for a Team Member Use these thank-you letter examples to let a team member know how much you appreciate their hard work.

Sample Letter Thanking a Prospective Co-Worker Sample letter to thank a prospective co-worker who spent time meeting with you during the interview. Letter of Appreciation Sample Sample appreciation letter to send to a contact who assisted with your job search. Networking Thank-You Letter Example Here is a sample letter you can send via email or mail to networking contacts who help you with your job search.

Job Offer Rejection Letter Examples Sample thank-you letter that thanks the employer for the job offer but politely declines the position. Actively scan device characteristics for identification.